In today’s fast-paced business world, productivity is key. Having an efficient barcoding and labelling system in place can save your business time and money.

 Many people often think of labelling as something trivial, but it’s far from trivial. Labelling is an integral part of every business, and efficiency is very much needed in this department.

But how?

Here are 11 tips on how to improve the productivity of your barcoding and labelling system before you purchase or upgrade your direct thermal label printer.


1. Use the Right Software

Many different types of barcoding and labelling software are available on the market. Choosing the right software for your business can be quite a task.

It also necessitates clear communication between your label printer and design software. Otherwise, it can be a challenge to function effectively.

For these reasons, you should take the time to research the different options and choose the software that best meets your needs.

Improving Barcoding & Labelling Productivity

You can use resident printer fonts and native printer drivers to ensure smooth label printing. Printer resident fonts are installed on the printer rather than on the computer.

2. Keep Your System Up-to-date

Technology is constantly changing, and your barcoding and labelling system should change with it. Keeping your system up-to-date will ensure that you are using the most efficient methods possible.

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3. Train Your Employees

Your employees need to be adequately trained in order to use your system effectively. Investing in employee training will pay off in the long run by increasing productivity and reducing mistakes.

Also, you may distribute responsibility for label creation, approval, and printing by defining user roles for your labelling process. One should not overlap with another. For example, a person who prints labels cannot approve them.

This way, your productivity and speed of operations will improve multi-fold.

4. Simplify Your Process

The simpler your process is, the easier it will be for your employees to use it correctly and efficiently. If your process is too complicated, it will only lead to confusion and frustration among your employees.

5. Streamline Data Entry

Data entry is a necessary part of any barcoding and labelling system. But, it can be one of the most time-consuming parts of the process. Streamlining data entry will help you save time and increase productivity.

6. Automate Where Possible

Automation can help you speed up repetitive tasks and free up time for other tasks that require more attention. When implemented correctly, automation can be a powerful tool for increasing productivity.

Integrating your hardware and labelling software will make it simple to automate various processes in the labelling process. To automatically submit the product’s weight to the label in the label programme, link a scale to your computer.

7. Integrate with Other Systems

If you have other business systems, consider integrating your barcoding and labelling system with them. It will help you avoid duplicate data entry and reduce errors.

You have the opportunity to standardise your labelling process by integrating technologies with your labelling software if your business employs scales, scanners, PLCs (Programmable Logic Controllers), printers, keyboards, or practically any other device that can connect through a serial port, USB port, or TCPIP.

8. Centralised Label File Storage

Finding the appropriate label can be stressful and time-consuming if label files are stored on different machines scattered across various places. Keeping all of your label files in one place centrally is a simple fix.

You might use network licencing to accomplish this, which updates files on a central server rather than on individual devices.

Establishing a central repository is another option, as it prevents the storage of label files on different machines and diversified files and updates.

9. Data Validation

It is human to make mistakes. But these mistakes can generate waste and decrease efficiency. You are needed to re-print even if there is a slight error. So, as a solution to this problem, you can introduce data validation into your system.

Evaluating data quality and correctness before using it is an important aspect of determining data value. With data validation, the users must enter the data in the specified formats. If there is any inconsistency, the print will be halted instantly.

For example, you may format the date as MM/DD/YYYY or the phone number as (###) ###-####. If there is a mistake in this format, the process will stop at once. If such mistakes are caught at the beginning itself, you could save a lot of time and effort.

10. Monitor Performance Regularly

You should regularly monitor the performance of your system to identify areas that need improvement. This will help you keep track of your progress and make necessary changes to increase productivity.

11. Make Changes As You Go

As you monitor performance, you may find that certain changes need to be made to improve productivity. Do not hesitate to make those changes! They could make all the difference in how efficient your system is.

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These are just a few tips on improving the productivity of your barcoding and labelling system.

Implementing an efficient barcoding and labelling system does not have to be difficult or time-consuming. By following these simple tips, you can improve productivity, save time, and streamline your process.

Forget all 11; even if you introduce one or two of these tips, you will notice a substantial improvement in your productivity levels.

Further, you can also get in touch with a reliable provider to understand your label requirements on a deeper level. A good place to start would be DAL for all your label needs, from StarTrack labels to blank labels.

Do you have any other tips?

Share them in the comments below!